a. Minutes: Tony Taffar asked if there were any questions on the draft copy of the minutes that were distributed from the October 26thth meeting. The minutes were read by the BOD. The minutes from the October 26th meeting were approved. Motion to approve was made by Charlene, Keith 2nd the motion, there was no discussion and a unanimous vote carried.
2. Management Report: Greta Maddox
a. Two owners that are delinquent
b. Tansi pool contract is in and needs to be signed
c. Working with Randy to get the minutes up on the website
d. Update on the culvert
i. OCRM approved, waiting on DHEC to approve
ii. Should be done in January
e. Sent some violations letters on underpinning
3. President’s Report: Russ Mixon [not in attendance]
a. Russ was called at beginning of meeting, noting to report.
4. Treasurer’s Report: Keith Harris
a. Keith covered the account balances
i. Operating Account $44,701.77
ii. Reserve Account $78,114.16
iii. Total $122,815.93
5. Committee Reports
a. Pool: Rodney Matthews [not in attendance]
i. Greta discussed the new pool contract
• Terms have changed some
• Tony asked Greta to get one more quote
• Keith made a motion to accept the pool contract from Beaufort Area Pool Services, contingent on us not finding a better contract. Deena 2nd the motion, no discussion, unanimous vote followed.
b. Dock: Russ Mixon [not in attendance] and Rick Penniston
i. Keith stated that he will follow up to make sure the piling was checked on and repaired
c. Roads: Tony Taffar
i. Replacement grating has been received and will be installed after shrimp season
d. Codes: Denna Sessions
i. Checked on the properties that out of compliance that were sent letters.
• About ½ have made changes, the others will be resent letters
ii. Greta will contact 174 Tomahawk and coordinate someone for the cleanup
e. Grounds: Russ Mixon [not in attendance]
i. Tony will follow up on the pond fountain project
ii. Tony asked Greta to send an email out about Dumpster education over the holidays
f. Clubhouse and Events: Charlene Wentworth and Deena Sessions
i. Tonight, is the Christmas Party
ii. On the 25th we will have a Christmas dinner like we did for Thanksgiving
iii. On January 25th there will be a spaghetti dinner and wine tasting
iv. The Oyster Roast has been moved to March 28th
6. Old Business
a. Causeway update
i. Greta covered
b. Drain Covers - Tony
i. Waiting on information
c. Clubhouse Rules and Cleaning
i. Charlene and Deena worked on new rules for clubhouse use and cleaning
• A few changes were made to the draft copy and the rules will be brought to the next meeting for a vote once the changes are made.
7. New Business
a. Meeting Dates
i. The next Board meeting will be February 2nd
ii. Annual Meeting Date will be May 2nd
iii. At the meeting on Feb 2nd we will decide if we need a work session
b. 2020 Operating Budget
i. Keith went through the 2019 expense runs and how they flush into the 2020 operating budget
ii. A couple items that caused us to go over budget for 2019; the engineering study for the causeway, clubhouse repairs, the ramp at the clubhouse and windows at the clubhouse.
iii. Charlene made a motion to accept the 2020 Operating budget as written, Rick Penniston 2nd the motion, no discussion, a unanimous vote was taken in favor.
c. Covenants By-Laws and Rules
i. No update from the committee as of yet, will work toward getting done by the annual meeting
8. Open Discussion from the Members
a. Tom gave update to those attending the meeting that we are case number 2 on the docket.
b. Deb Dixon asked the board to give her time to get the underpinning done on her house because she can not do it herself.
c. Mike and Lisa Horn, 15 Tomahawk asked how to get the password for the website.
d. Question from the floor, no name given, regarding flooding that occurs. Is it a natural occurrence or is there something we can do to fix it? Tony said, yes and yes. Drainage is something we can work on, but we have to get the causeway fixed first.
e. Same person as above, still no name given, asked if we could replace the palm trees on the causeway that have died off? Tony stated that we have to fix the causeway and have it secured before we start replacing them.
9. Item from after the Executive Session
a. Tony brought up for discussion the stop and reversal of late fees from the one property that we have in bankruptcy, since the bankruptcy. Denna made a motion in favor of this, Keith 2nd, a unanimous vote was taken in favor.
Adjourn and move into Executive Session:
At 10:32am Deena made the motion to adjourn the meeting, Rick 2nd the motion, a unanimous vote was taken to move into Executive Session.
Adjourn out of Executive Session:
At 1:39pm, Keith made the motion to adjourn the executive session where no Tansi business was conducted. Deena 2nd the motion a unanimous vote was taken to adjourn Executive Session.
Adjourn Regular Session:
At 1:43am Charlene made the motion to adjourn the regular meeting, Keith 2nd the motion a unanimous vote was taken to adjourn.
Respectfully submitted,
Randy Eblen
Recording Secretary