May 17, 2014
The next Board meeting was set for June 7, 2014, at 9:00 AM. However the need for a board meeting soon was agreed to by email, and was scheduled for May 17, 2014. Email votes for the contracts for pool maintenance and lawn care were also handled by email prior to the May meeting. JEC was awarded the pool maintenance contract (see 04/8/14 email). Alpha was awarded the grounds keeping contract (see 4/1/14 email), and Donna Chrisley was introduced to Alpha as Ground Committee Liaison to the Board.
The May 17 meeting was called to order at 9:00 AM. Present were Christy Smith, Mike Mohrfeld, Eddie Carson, Debbie Eblen, Sherry McMichael, Carol Todd, Donna Chrisley, and Robbie Brown. Tony Taffar and Bob Bundy (BAM) were not able to attend.
Board minutes from 04/05/14 were approved with spelling and date corrections.
Manager’s report: Bob Bundy was not present, so his email from 5/15/14 (attached) was referred to as agenda items were discussed.
Reports from committees:
Treasurer’s report: Carol and Debbie were able to review report from email and discussed remaining payment on pool bathroom repairs.
Pool: Eddie Carson likes the option for gates so far, but wanted more information on exiting pool area through these locked gates. Programming allows different levels of access, different times for users. If porch screen door is sealed and telephone moved to outside wall, only two locks will be needed. Sherry McMichael made a motion to proceed with moving the phone, closing the screen door and proceeding with the gate latch installation. Donna Chrisley seconded and the motion passed.
The insurance coverage should checked to see if new pool gate locks and telephone relocation will reduce rates.
Dock: Mike Mohrfeld noted we had still had lights needing repair/replacement and had received bid for this. Eddie Carson made a motion to approve bid, Donna Chrisley second, and motion passed.
Roads: Robbie Brown noted Bob Bundy was looking into bids for sealing the roads and was working with Dave Wentworth for his assistance.
Codes: Christy Smith has approved one request since the last meeting.
Grounds: Donna Chrisley has meet several times with contractors to go over what should be cut and where, with limited success on their improvement in maintaining the grounds. The grass is to be mowed the following Thursday. Mike Mohrfeld made a motion to inspect the grounds after this next cutting and if review by Donna Chrisley and Bob Bundy is not satisfactory, then BAM will provide notice to this contractor and secure his replacement. Seconded by Debbie Eblen and passed.
Old business:
Bathroom floors: The bathroom floors are not satisfactory, and Eddie Carson will oversee the repair work when the pool is closed for the 2014 season.
Pool gates: From earlier discussion review info sent from Bob Bundy, proceed with final selection with complete costs for two gate locks (with installation), and address any further issues next board meeting.
Green space and overflow parking: No clear approval in past for temporary parking on public areas. Concern expressed that temporary parking will turn into permanent. Eddie Carson made a motion to not allow parking on common areas. Carol Todd seconded and motion passed.
Pool furniture and umbrellas: Funds were already approved by the Board for partial replacement. Mike Mohrfeld volunteered to go to Lowe’s today to get 4 hard chaises, 4 webbed chaises, and one umbrella.
Letters to members on yard cleaning: Bob Bundy has identified several yards needing work and letters will go out on his return (he will recheck before mailing).
July 4th party plans: Eddies Carson’s wife Angela will email for assistance needed (she will again lead planning, with our thanks). Debbie Eblen will get with Bob Bundy on food planning, including BBQ.
New Business:
Transfer of funds: $1000 will to savings per month, and Carol Todd will catch up from last April 2013 now that that year is closed out.
Covenant and Bylaws Committee: Donna Chrisley has an earlier list of changes to be made. Debbie Eblen and Robbie Brown will take this list, add subsequent items and work with Bob Bundy to have reviewed changes recorded.
Other: pool was repaired in 2008, but unsure of replacement of pool bottom grates. We will check further on this as they have to be replaced periodically per DHEC inspection. Discussion on property transfers; we need to be sure sellers/buyers are aware of all covenants and should a package of requirements be made available to sellers for this purpose? John Allen, a member died recently. A business is being run out of Tansi, Bob Bundy will be asked to address. From the floor: Board members, as well as BAM, should review any repairs made under contract.
Closed session was held.
The next Board meeting is set for June 7, 2014, at 9:00 AM.
Christy Smith made a motion, Carol Todd seconded, and passed to adjourn meeting.
Respectfully submitted,
/s/ Robert J Brown Jr
ROBERT J. BROWN JR.
Recording Secretary