The meeting was called to order by chairman Tony Taffar at approximately 9:20am. He asked that everyone make sure to get a ballot before we get started.
Present at the meeting were the following Tansi Village POA board members; Tony Taffar, Rodney Matthews, Randy Eblen, Keith Harris, Denna Sessions, Pinky Harriott, Mike Jackson, and Jeremiah Elsbury. Also in attendance was Greta Maddox and Cache Barnard with Seaside Residential Management.
Tony Taffar welcomed everyone to the 2023 meeting and verified a quorum of greater than 23 association members.
Tony reminded everyone that we record the audio at each meeting. As we go through the presentation of the reports if there are items for discussion on the report topics, we can discuss them then. All other items can be discussed in the open discussion section at the end of the meeting.
Tony asked that when the POA Members speak from the floor, they state their name(s) for the purpose of the minutes.
Tony reminded everyone that if there are any issues, the first point of contact should be the property management company, their info is on the website and the Facebook page. We also have a board meeting every other month and members in good standing are always welcome to join us at those meetings.
Tony asked Walt Sammons to bless the meeting with a prayer. All joined in the Pledge of Allegiance to the Flag.
Tony thanked all the volunteers that we have had working on various projects through the past year.
Tony asked that we have a moment of silence in honor of the villagers that have passed in the past year.
Tony asked that each of the new homeowners / members please stand up and introduce themselves.
Approval of the minutes from April 2, 2022:
Tony Taffar asked if everyone had seen the minutes from the last annual meeting and asked if we wanted to dispense with the reading of the minutes to save time, if so, would someone make a motion to dispense with the reading of the minutes. A motion was made by Christie Smith to dispense with the reading of the minutes, and a 2nd on the motion was made from the floor, a vote was taken and the motion to accept was approved. Tony then asked that we vote to accept the minutes as distributed. A motion to accept the minutes as distributed was made from the floor, a 2nd on the motion was made from the floor, a vote was taken and the motion to accept was approved.
Tony Introduced Cache from SRM to start the reports.
Management Report:
>Cache, with Seaside Residential Management stated that we have a few updates from this past year.
>We have ordered an AED for the clubhouse.
>Tansi’s insurance policies have all been renewed.
>The property insurance went from $2440 to $4440, due to an increase in replacement cost. SRM did shop around, and this was the best deal for us.
>Liens for past due homeowners have been reviewed and SRM is working with the board to ensure that we are doing everything to try to get these homeowners to catch up.
>SRM reached out to Waste Management and revised our contract after it was discovered they were overcharging us. SRM reminded the Villagers that the dumpsters are for household trash only. No yard waste, no unbroken down boxes and especially no furniture.
>SRM is working with Dominion in changing all the streetlights to LEDs.
President’s Report:
Rodney welcomed everyone to the meeting. Here are some things we got done this year.
> Lights over the mailboxes and the concrete around them.
>The concrete for the dumpster area.
>Replacement of the dumpster fence will be happening soon.
With summer coming up, one of the biggest issues we have are kids on golf carts. Rodney reminded everyone that golf carts should not be overloaded, they should come to a complete stop at the intersections and there should not be any after midnight riding. Golf carts should always pull over and yield the right away to cars and trucks and should have lights on if they are driven after dark. Rodney also reminded everyone the speed limit on the island is 10mph.
Rodney stated that we really do appreciate all the new homeowners being here today.
Treasurer’s Report:
Keith Harris thanked everyone for bearing with us through the special assessment that we had to do. The assessment helped us recover pretty well. At this point we have $7,155.94 in the operating account, $111,232.80 in the reserve account for a total of $118,388.74. Even though we had some cost overruns on the dock staining and increases in our insurance costs, the budget still looks pretty good for the year. One of the next big things we need to look at is the roof for the clubhouse.
Committee Reports
Pool:
Jeremiah reminded everyone that hours for the pool are 8:00am until 8:00pm. Your code will not work after 8:00pm. Please clean up after yourself when you are at the pool. If you need pool code you must first email SRM and then I will get your code to you within 24 to 48 hours.
>Wanda Matthews stated that we are collecting beer tabs for the Ronald McDonald house and that there is a collection container next to the trash can at the pool.
>Jim Minor asked if we could hire someone in the heavy usage season to clean the bathrooms.
>From the floor, what is the pool code email for SRM? operationseaside@gmail.com
Dock:
Rodney Matthews reported that we just had the dock stained and it looks good. He reminded everyone that crab traps must be removed in a timely manner. He also reminded everyone that when you pull up to an empty dock that you must pull all the way to the end, so others have room to park. Also, there should be NO carb traps or minnow traps on the floating dock.
Roads / Grounds:
Mike Jackson reported that we have been working some of the drainage issues with Russ. Mike also reminded everyone that the dumpsters are for household garbage only.
Codes:
Denna Sessions reminded everyone that you must use the form on our website to document any improvements or changes to your properties. On the form there should be a sketch of what you are doing to include setbacks. You also must contact Beaufort County to see if you need permits. Remember just because it meets Tansi’s requirements does not mean it will meet the county requirements.
Clubhouse:
Pinky Harriott stated that we have had a couple of good events. We had a big turnout for Joe Todd’s oyster roast. There may be a Cinco De Mayo evert coming up, just watch for details on that. The next big event is the 4th of July weekend event. It will be Friday June 30th to Sunday July 2nd. Tammy Rimes is the official chair for the event. There will be live music, a water slide, duck race and a silent auction. Wanda Matthews asked everyone for donations for the silent auction.
Old Business:
None
New Business:
By-Laws Vote
A. By Law Changes During the Special Meeting of the Tansi Village POA Membership
Tony explained that this is the “special meeting” portion of the day where we need to vote on the By Laws changes as proposed by the By Laws committee. Tony introduced Pinky as the committee chair for the By Law committee.
Pinky went over the summary of changes with the group. All these changes were included in the meeting packet that you all received with your annual meeting packet.
• Allowing the membership to vote electronically
• Allowing electronic correspondence with the membership for official business
• The line item was added that we are to use a management company for day to day business
• Language was updated from the 1970’s version
• Removed items that were redundant to the Covenants and Rules Documents
A vote by ballot was taken to make the changes to the By Laws and the By Law changes were approved. 96 votes were cast, 94 voted yes in favor of and 2 no’s.
Tony stated that we are now out of the Special Meeting portion and can continue with the nominations of new board members.
Election of the P.O.A. Board members
Tony stated that we have 4 seats rotating off the board, Randy Eblen, Denna Sessions, Keith Harris and Pinky Harriott.
Of these board members, Denna does not desire to run again.
Nominations are Randy Eblen, Keith Harris, Pinky Harriott, Tammy Rimes and Kristen Bower. There was a motion by Deborah Dixon to close the nominations; the motion was 2nd from the floor and a unanimous vote was taken.
The vote elected the following people onto the Tansi Village POA, BOD; Randy Eblen, Keith Harris, Pinky Harriott and Tammy Rimes.
Open Discussion from Members:
>Tony reminded everyone that all board meetings are open to the entire village.
>Wanda reminded us that we should not have abandoned vehicles on our properties.
>Wanda also stated that some people are using the entrance to the island as a dumping site for yard debris and that it should not be used for that. All yard debris should go the landfill.
>Tabitha Winters, can we do something about replacing the palms on the causeway?
>Pinky stated we could discuss at the next meeting.
>Wanda stated that she and Charlene had looked at replacing the palms on the causeway, but the lowest price then was $1800 each and they stopped looking at that point.
>Tony stated that the trees have aged out and the board is open for suggestions is the village wants to replace with something different.
>Tabitha Winters, we need a street light on Arrowhead.
>Jim Minor asked that we update the Pool Rules on the Tansi Village website.
>Nick Rutland thanked the board for the work we do, also asked if we had looked at Skype or Zoom for the board meetings.
>Jeremiah is going to work with SRM to get it done.
>From the floor, we need to check the sink on the dock, the handle is broken.
>From the floor, we need to replace the flag out front. It’s too small and frayed. Pinky said her dad has one to replace it and Jeremiah said we have a couple in the office.
>Jim Minor stated that he wanted to recognize Jeremiah for retiring after serving 25 years in the Marines and Thank him for his service.
Adjourn:
The motion to adjourn the regular meeting was made at 10:38am from the floor 2nd the motion to adjourn and a unanimous vote was taken.
Respectfully submitted,
Randy Eblen
Secretary
Present at the meeting were the following Tansi Village POA board members; Tony Taffar, Rodney Matthews, Randy Eblen, Keith Harris, Denna Sessions, Pinky Harriott, Mike Jackson, and Jeremiah Elsbury. Also in attendance was Greta Maddox and Cache Barnard with Seaside Residential Management.
Tony Taffar welcomed everyone to the 2023 meeting and verified a quorum of greater than 23 association members.
Tony reminded everyone that we record the audio at each meeting. As we go through the presentation of the reports if there are items for discussion on the report topics, we can discuss them then. All other items can be discussed in the open discussion section at the end of the meeting.
Tony asked that when the POA Members speak from the floor, they state their name(s) for the purpose of the minutes.
Tony reminded everyone that if there are any issues, the first point of contact should be the property management company, their info is on the website and the Facebook page. We also have a board meeting every other month and members in good standing are always welcome to join us at those meetings.
Tony asked Walt Sammons to bless the meeting with a prayer. All joined in the Pledge of Allegiance to the Flag.
Tony thanked all the volunteers that we have had working on various projects through the past year.
Tony asked that we have a moment of silence in honor of the villagers that have passed in the past year.
Tony asked that each of the new homeowners / members please stand up and introduce themselves.
Approval of the minutes from April 2, 2022:
Tony Taffar asked if everyone had seen the minutes from the last annual meeting and asked if we wanted to dispense with the reading of the minutes to save time, if so, would someone make a motion to dispense with the reading of the minutes. A motion was made by Christie Smith to dispense with the reading of the minutes, and a 2nd on the motion was made from the floor, a vote was taken and the motion to accept was approved. Tony then asked that we vote to accept the minutes as distributed. A motion to accept the minutes as distributed was made from the floor, a 2nd on the motion was made from the floor, a vote was taken and the motion to accept was approved.
Tony Introduced Cache from SRM to start the reports.
Management Report:
>Cache, with Seaside Residential Management stated that we have a few updates from this past year.
>We have ordered an AED for the clubhouse.
>Tansi’s insurance policies have all been renewed.
>The property insurance went from $2440 to $4440, due to an increase in replacement cost. SRM did shop around, and this was the best deal for us.
>Liens for past due homeowners have been reviewed and SRM is working with the board to ensure that we are doing everything to try to get these homeowners to catch up.
>SRM reached out to Waste Management and revised our contract after it was discovered they were overcharging us. SRM reminded the Villagers that the dumpsters are for household trash only. No yard waste, no unbroken down boxes and especially no furniture.
>SRM is working with Dominion in changing all the streetlights to LEDs.
President’s Report:
Rodney welcomed everyone to the meeting. Here are some things we got done this year.
> Lights over the mailboxes and the concrete around them.
>The concrete for the dumpster area.
>Replacement of the dumpster fence will be happening soon.
With summer coming up, one of the biggest issues we have are kids on golf carts. Rodney reminded everyone that golf carts should not be overloaded, they should come to a complete stop at the intersections and there should not be any after midnight riding. Golf carts should always pull over and yield the right away to cars and trucks and should have lights on if they are driven after dark. Rodney also reminded everyone the speed limit on the island is 10mph.
Rodney stated that we really do appreciate all the new homeowners being here today.
Treasurer’s Report:
Keith Harris thanked everyone for bearing with us through the special assessment that we had to do. The assessment helped us recover pretty well. At this point we have $7,155.94 in the operating account, $111,232.80 in the reserve account for a total of $118,388.74. Even though we had some cost overruns on the dock staining and increases in our insurance costs, the budget still looks pretty good for the year. One of the next big things we need to look at is the roof for the clubhouse.
Committee Reports
Pool:
Jeremiah reminded everyone that hours for the pool are 8:00am until 8:00pm. Your code will not work after 8:00pm. Please clean up after yourself when you are at the pool. If you need pool code you must first email SRM and then I will get your code to you within 24 to 48 hours.
>Wanda Matthews stated that we are collecting beer tabs for the Ronald McDonald house and that there is a collection container next to the trash can at the pool.
>Jim Minor asked if we could hire someone in the heavy usage season to clean the bathrooms.
>From the floor, what is the pool code email for SRM? operationseaside@gmail.com
Dock:
Rodney Matthews reported that we just had the dock stained and it looks good. He reminded everyone that crab traps must be removed in a timely manner. He also reminded everyone that when you pull up to an empty dock that you must pull all the way to the end, so others have room to park. Also, there should be NO carb traps or minnow traps on the floating dock.
Roads / Grounds:
Mike Jackson reported that we have been working some of the drainage issues with Russ. Mike also reminded everyone that the dumpsters are for household garbage only.
Codes:
Denna Sessions reminded everyone that you must use the form on our website to document any improvements or changes to your properties. On the form there should be a sketch of what you are doing to include setbacks. You also must contact Beaufort County to see if you need permits. Remember just because it meets Tansi’s requirements does not mean it will meet the county requirements.
Clubhouse:
Pinky Harriott stated that we have had a couple of good events. We had a big turnout for Joe Todd’s oyster roast. There may be a Cinco De Mayo evert coming up, just watch for details on that. The next big event is the 4th of July weekend event. It will be Friday June 30th to Sunday July 2nd. Tammy Rimes is the official chair for the event. There will be live music, a water slide, duck race and a silent auction. Wanda Matthews asked everyone for donations for the silent auction.
Old Business:
None
New Business:
By-Laws Vote
A. By Law Changes During the Special Meeting of the Tansi Village POA Membership
Tony explained that this is the “special meeting” portion of the day where we need to vote on the By Laws changes as proposed by the By Laws committee. Tony introduced Pinky as the committee chair for the By Law committee.
Pinky went over the summary of changes with the group. All these changes were included in the meeting packet that you all received with your annual meeting packet.
• Allowing the membership to vote electronically
• Allowing electronic correspondence with the membership for official business
• The line item was added that we are to use a management company for day to day business
• Language was updated from the 1970’s version
• Removed items that were redundant to the Covenants and Rules Documents
A vote by ballot was taken to make the changes to the By Laws and the By Law changes were approved. 96 votes were cast, 94 voted yes in favor of and 2 no’s.
Tony stated that we are now out of the Special Meeting portion and can continue with the nominations of new board members.
Election of the P.O.A. Board members
Tony stated that we have 4 seats rotating off the board, Randy Eblen, Denna Sessions, Keith Harris and Pinky Harriott.
Of these board members, Denna does not desire to run again.
Nominations are Randy Eblen, Keith Harris, Pinky Harriott, Tammy Rimes and Kristen Bower. There was a motion by Deborah Dixon to close the nominations; the motion was 2nd from the floor and a unanimous vote was taken.
The vote elected the following people onto the Tansi Village POA, BOD; Randy Eblen, Keith Harris, Pinky Harriott and Tammy Rimes.
Open Discussion from Members:
>Tony reminded everyone that all board meetings are open to the entire village.
>Wanda reminded us that we should not have abandoned vehicles on our properties.
>Wanda also stated that some people are using the entrance to the island as a dumping site for yard debris and that it should not be used for that. All yard debris should go the landfill.
>Tabitha Winters, can we do something about replacing the palms on the causeway?
>Pinky stated we could discuss at the next meeting.
>Wanda stated that she and Charlene had looked at replacing the palms on the causeway, but the lowest price then was $1800 each and they stopped looking at that point.
>Tony stated that the trees have aged out and the board is open for suggestions is the village wants to replace with something different.
>Tabitha Winters, we need a street light on Arrowhead.
>Jim Minor asked that we update the Pool Rules on the Tansi Village website.
>Nick Rutland thanked the board for the work we do, also asked if we had looked at Skype or Zoom for the board meetings.
>Jeremiah is going to work with SRM to get it done.
>From the floor, we need to check the sink on the dock, the handle is broken.
>From the floor, we need to replace the flag out front. It’s too small and frayed. Pinky said her dad has one to replace it and Jeremiah said we have a couple in the office.
>Jim Minor stated that he wanted to recognize Jeremiah for retiring after serving 25 years in the Marines and Thank him for his service.
Adjourn:
The motion to adjourn the regular meeting was made at 10:38am from the floor 2nd the motion to adjourn and a unanimous vote was taken.
Respectfully submitted,
Randy Eblen
Secretary