January 31, 2015
1. Call to order: The meeting was called to order at 9:36 AM. Present were Debbie Eblen, Donna Chrisley, Christy Smith, Mike Mohrfeld, Tony Taffar, Eddie Carson, Carol Todd, Sherry McMichael, and Robbie Brown. Todd Keyserling attended representing BAM.
2. Minutes: The draft minutes from the October 11, 2014, Board meeting were read (the August 9, 2014, minutes were read at the last meeting but not approved). Christy Smith made a motion to approve both draft minutes, seconded by Mike Mohrfeld, and the motion passed.
3. Manager’s Report: The report was presented by Todd Keyserling. He will assume the day-to-day Tansi Village management activities for BAM.
On December 5, 2014, Dave Payne (DHEC) inspected the pool. From this inspection we will need new lifeguard signs, water fountain relocated to the right place, foot showers at both gates, pool deck repairs, and fill spout repairs. The pool coping is OK for now, but will need significant repair/replacement soon. Also noted were the issues with the fill spout leak and the general condition of the deck. Suggestions from two contractors; Year Round Pools: don’t patch but replace all 30-40 thousand; Sutcliff Pools: working on estimates for patch and paint, total repairs.
Comment was made that we need three estimates for these serious level of repairs. As such, we need to get three quotes for water line and shower repair completion. When all proposals are in we will continue consideration of this project.
4. Reports from committees
a. Treasurer’s report: See report submitted in meeting packet
b. Pool: Most issues were discussed as part of the manager’s report. Robbie Brown mentioned the gate lock (gate near the porch) alignment issue he saw during the November work day. The hinge seems to be slipping, allowing the lock plates to miss-align; this may allow unauthorized access to the pool.
c. Dock: Members worked on dock November 8, 2014, and much work was completed with the Platt boys helping with the repairs. The light pole was replaced on the pier head, along with repairs to the broken waterline, other lights repaired, and replacements of wood decking, rails, and bracing.
d. Roads: Discussion of the contract proposals, their content and a path forward. This issue was put aside for now.
e. Codes: No approvals.
f. Grounds: 17 volunteers worked on 11/8/12 to complete significant improvements in and around the clubhouse. The woodshed and roof were cleaned and the shrubs cut (3 truckloads of trimmings and trash were hauled off). The shed roof needs some new tin in areas.
It was decided to have a spring cleaning work day on March 21. It was suggested we install the fencing at the road as discussed last year that day. If possible, plant new foliage at the road as well. Eddie Carson said he would look into how the sign lettering could be replaced.
5. Old Business
a. SOW for 2015 pool season: done
b. Bylaws: A discussion of edits and status of project was held. A motion was made by Donna Chrisley, seconded by Sherry McMichael to have BAM send the document to lawyer for review for final action, motion passed
c. Pool deck: discussed.
d. Island drainage: Shane Johnson (DHEC) checked with DHEC & BJW&S on possible funding and opportunities to help this project. Donna called BJW&S for possible contractors. Robbie Brown will ask Shane, others for possible copies of the early map of the Tansi drainage system.
e. Pool bathroom floor: Discussion was held about finishing/replacing the work on the bathroom floors. This must be finished by the pool opening this year. Todd will carry this forward with the contractor.
f. Property owners without email addresses. Sherry McMichael is working on this issue and has volunteered to go around at the annual meeting and ask for missing email addresses.
g. Website: We don’t have anyone to keep the website updated at this time. It was suggested that we ask Karen Boone to take on this task.
h. Road seal update: Progress is not being made and the issue of three bids was mentioned again. We need details on what is being proposed as a sealant (polymer content?). Reassess after more information and receipt of additional bids? We need to research where a copy of the map where the old drains are located out into the marsh. Robbie Brown volunteered to contact possible agencies that may have this information. Any work done should be coordinated with possible road repairs if possible.
i. Pool gates and updates for 2015 pool season: We will leave the pass code process as is and issue codes as members submit their signed documents. Members will be reminded when the notice for the annual meeting is announced and at the meeting as well.
6. New Business
a. Contracts for lawn and pool maintenance: BAM will let us know when the contracts expire and consider then. (Work can continue by contractors on a month by month basis.) The pool scope of work must be reconsidered for what we want to include in it and re-bid at that time.
b. Drainage issue on island: Done
c. Annual meeting discussion: It was suggested we change the order of the meeting this year. After much discussion a motion was made by Eddie Carson to start sign in at 9:30 AM on April 18, 2015, begin the meeting at 10:00 AM, and have lunch at 12:00 noon, seconded by Mike Mohrfeld, and passed. Costs for lunch last year exceeded what was budgeted. A decision was made to have spaghetti for lunch, with the Board members supplying the spaghetti sauce. Final meal preparation plans will be made at the March Board meeting
Open to the members
Comments were made that emails to the membership were not being received by some.
Closed session: 2015 budget discussion
Adjourn: Mike Mohrfeld made a motion to adjourn (1:36 PM), seconded by Carol Todd, and passed.
The next Board meeting is set for March 7, 2015, at 8:00 AM. A workday is scheduled for March 21. The Annual meeting is scheduled for April 18, 2015, at 10:00 AM (sign in at 9:30).
Respectfully submitted,
ROBERT J. BROWN JR.
Recording Secretary
Note: after the January Board meeting the workday was rescheduled via email for March 7 to start after that day’s Board meeting.