Minutes: Tony Taffar asked if there were any questions on the draft copy of the minutes that were distributed from the July 1ttth, 2016 Tanis POA BOD meeting. One change was suggested, the strike out of the Robbie Brown porch question in the codes section since the official request was not made. There were no additional questions. A motion was made to approve by Eddie Carson, 2nd was made by Robbie Brown and a passing vote taken.
Manager’s Report: Patty Miller reported for CCAM. Patty apologized for the delays in communications while she was out with her husband’s illness. Per Patty, everything should be back to normal for now. Patty went over how aged balances are handled from the late notices to sending a judgement. Per Tony we need to look at the small aged balances. Tony also addressed that there are several late fees 30/60/90 day charges that need to be looked at. Eddie mentioned that there is a foreclosed property that may have been sold. Patty will check on that.
President’s Report: Eddie asked that we come up with a better way to notify the B.O.D of new residents / property owners so we can welcome them to the island. Per Patty, Rosanna with CCAM will send the B.O.D. notice of closings as we can welcome them within a good timeframe. It was also brought up that we need to notify Tansi residents that the office is no longer a mail drop.
Treasurer’s Report: Robbie Brown reviewed the report submitted by CCAM for questions. Robbie reported that currently we have right at $114,341 cash in the bank as of the end of July. For the same time period, Accounts Receivable had $10,274 in it. Total assets are $317,837, seem to be in pretty good shape with our budget vs spend. YTD Budget is almost $44,000 and only paid out $32,136. Tony asked the board if we wanted to change what we were getting for financial reports. All agreed that Robbie would get the full report and a summary would go out the rest of the group. Tony also asked about the accruals of the insurance payments.
Committee Reports Pool: Rodney Matthews was not here. Eddie reported for him. Eddie is concerned that no one is responsible for the pool supplies and the supplies for the bathrooms. Rodney spoke to Eddie and went to Sam’s Club to replenish the supplies. Eddie suggested that we set a schedule for this. Eddie relayed Rodney’s concerns, the water hose is being put in the pool and being left on. The only person that needs to be filling the pool is the pool guy. Suggestion was made to put the hose in the pool house. There have been no complaints on the bathroom cleaning. They have been cleaned by Wanda Matthews and Deborah Mixon as well as others. There is also an issue with the side pool gate being too easy to open. The new umbrellas were stolen when the clubhouse was broken into.
Dock: Rick Penniston reported that Russ Mixon put a photo cell on the light on the dock. Russ and Rick have started on the rice gate, but Russ has been working every day, long hours and has not been able to spend much time on it.
Roads: No report.
Codes: Eddie Carson reported that there are several open issues.
Marie Degler’s replacement shed is approved by the BOD as long as it meets the Beaufort County code restrictions.
Dennis and Mariann Williams cement porch is approved by BOD as long as it meets the Beaufort County codes.
Denna and Jessi Reynolds’ cover over the camper is approved by BOD as long as it meets the Beaufort County codes.
Curtis Rollings’ wants to put a boat shed over the concrete slab next to his trailer, it is approved by the BOD as long as it meets the Beaufort County codes.
Two lots need cleaning up
116 Tomahawk Trail
Large lot on Arrowhead [need add number]
Grounds: Charlene Wentworth was not present.
Randy Eblen reported that the solar spotlights for the entrance sign were installed.
Several lots need the grass cut
The pond fountain was cleaned out by Eddie, he will check on the timer
The dumpster signs need to be replaced
We need 10mph speed limit signs
Ordering new signs was approved, Eddie to take lead on getting sign quotes and purchasing signs.
Drainage study update, Red has agree to help with the finding of the drains.
Clubhouse: Rat situation has been taken care of the closet has been cleaned out
Old Business: Combined regime fees, Robbie reporting on what Pete brought to our attention at our first meeting. Robbie took two old documents from BAMM with the fee schedules and addresses and combined them all into the excel spreadsheet. Leaving all the single lots alone, separating the multiple lots into T’s and M’s. The intention is to make sure we are all on the scale. Eddie, Tony and Robbie went through the list to check for consistency. Lots adjacent can be combined into one fee. We will have to put a new fee schedule out. Eddie proposes that we send out the new approved version for approval to the rest of the BOD to look at. Eddie made a motion to send the document and Rick 2nd the motion and all voted in favor.
New Business
P.O. Boxes
The PO Boxes are the responsibility of the BOD. We just should get a cover. Eddie proposes that we cover the boxes ourselves. Eddie and Rick will look into options to cover them ourselves.
Website [CCAM]
Patty had sent out a link to the BOD to look at the CCAM site for Tansi. This site will complement our “public” website. Tony asked that we take a look of the rules and regs that are on there and recommend changes. It will be user friendly and in layman’s terms.
Computer missing from office
Per Eddie, on either the 6th or 7th of July, the computer was still in the office. Rodney came in Wed of that week and the computer was gone. Eddie proposed that we add locks and deadbolts for both the doors; Also look for locking or solid hinges. HVAC
We need to get 3 quotes. CCAM will send out for quotes. Carolina Air, the Browers and Patty’s husband
Lawncare
If we see that there is an issue, we will self-regulate. Give them 30 Days with a response time. Include the list in the letter from CCAM.
Open Discussion from the Members
None
At approximately 11:10pm, Eddie Carson made the motion to adjourn, Rick Penniston seconded and vote was taken and passed to adjourn the meeting.
Respectfully submitted,
Randy Eblen
Recording Secretary