a. Minutes: Tony Taffar asked if there were any questions on the draft copy of the minutes that were distributed from the past three meetings. The minutes were read by the BOD.
i. The minutes from the February 1st, 2020 meeting were approved. Motion to approve was made by Rodney, Charlene 2nd the motion, there was no discussion and a unanimous vote carried.
ii. The minutes from the June 13th, 2020 meeting were approved. Motion to approve was made by Denna, Keith 2nd the motion, there was no discussion and a unanimous vote carried
iii. The minutes from the June 28th, 2020 meeting were approved. Motion to approve was made by Russ, Keith 2nd the motion, there was no discussion and a unanimous vote carried
2. Management Report:
a. Claim was submitted for the clubhouse damage and we have two quotes for repair
b. Culvert project is complete
c. Follow up from 126 Tomahawk, needs to be moved more than a foot
d. 3 letters went to suspected short term renters
i. We have a 2 day fine submitted to one person, $500 per night
ii. Need policy for guests
e. 75 Tomahawk refuses to do underpinning, so letter has been drafted to send
f. Randy is working to get the minutes back online
g. No progress on the By Laws with the committee, due to Covid
h. We have 6 new owners
i. 32 Tomahawk, 140 Tomahawk, 4 Indian Trail, 46 Tomahawk, 119 Tomahawk, 14 Broken Arrow
3. President’s Report: Rodney Matthew
a. Nothing major to report
4. Treasurer’s Report: Keith Harris
a. Keith covered the account balances
i. Operating Account $39,312.46
ii. Reserve Account $50,779.94
iii. Total $90,092.40 after paying for culvert repair
iv. 4th of July event we raised $7180 and we broke even for the event
b. AR is in good shape
5. Committee Reports
a. Pool: Russ Mixon
i. Seems that people have been following the rules
ii. Denna has asked Ann Watts Tutwiller to do a class for the kids
iii. Russ wants to see about the new type locks
b. Dock: Rodney Matthews
i. Rodney stated that dock is in good shape, nothing major to report.
ii. Fire extinguisher box is broken again
iii. We had to get a new rope and life ring
iv. We are still discussing the led lights for the dock
c. Roads: Tony Taffar
i. Nothing new to report on the roads
ii. Rodney stated we should send a letter to Jerry Shepp because he was the main one who volunteered with the tree trimming
d. Codes: Denna Sessions
i. Frankie Haygood, 33 Tomahawk, sent a request. It’s a detached carport.
e. Grounds:
i. Tony stated that 28 Arrowhead needs to be cleaned up and the bank needs to be acting like they own it; Greta will separate the old account from the bank owned account
ii. Need to get the pump from Eddie, Rodney will talk to Eddie and get the pump
iii. Randy is going to replace the solar spotlights at the main gate sign
f. Clubhouse and Events: Charlene Wentworth
i. Clubhouse needs a deep clean after the repairs
ii. We need to look at air dryers for the bathrooms so we can do away with paper towels for the bathrooms. Charlene made the motion to spend up to $2000 for the air hand dryers, Denna 2nd, all voted and a unanimous vote was taken.
6. Old Business
a. Clubhouse Ceiling Repair / Renovation
i. Greta sent out quotes, looks like they were quoting 2 different things
• the scope of work and the itemized did not match up, there were discussions on each item to compare each quote
• we will shop for lights, ceiling fans, etc. and let them install them
• Greta clarified what we needed them to re-quote
a. Clean up, remove ALL of the blown in insulations
b. Spray foam insulation for the entire roof
c. Replace flex duct with metal ducts
d. Expose rafters in main clubhouse room, paint the spray foam and ducts black
e. Replace flooring in entire building
b. Drain Covers - Tony
i. Still on hold, waiting for right time
c. Renting Issues
i. Getting signage up
ii. Get the fines out and be prepared and be consistent with everyone
7. New Business
a. Next meeting date; 09/12/2020
8. Open Discussion from the Members
a. Darryl Gilliand, 37 Tomahawk, spoke about the lot right behind Red’s old house, needs to be cleaned up
b. One of the first trailers on the left as you come in needs to be looked at; Greta will send out a letter
Adjourn Regular Session:
At 10:21am Randy made the motion to adjourn the regular meeting, Rodney and Russ 2nd the motion a unanimous vote was taken to adjourn.
Respectfully submitted,
Randy Eblen
Recording Secretary