a. Minutes: Tony Taffar asked if there were any questions on the draft copy of the minutes that were distributed from the June 29th meeting. The minutes were read by the BOD. The minutes from the June 29th meeting were approved with corrections, motion to approve was made by Keith, Rodney 2nd the motion, there was no discussion and a unanimous vote carried.
i. Tony opened up a discussion on staying transparent but protecting the village from improper use of our board meeting minutes. Greta suggested that we password protect the website. Tony also suggest that we footnote the minutes with a warning of unauthorized use.
2. Management Report: Greta Maddox
a. Four new home owners
i. 15 Tomahawk Trail, 10Tomahawk Trail, 3 Broken Arrow Trail, 148 Tomahawk Trail
b. The drain cover was replaced by Beaufort Jasper Water
c. The new signs for the pool was completed
d. The pool rules have been updated
e. Hurricane preparedness forms were filed
f. The fence at front entrance was repaired and paid for the by the homeowner that hit it
g. We are trying to help for an owner to remove a trailer from 6 Arrowhead Trail
h. We mapped out all of the home owner association owner lots
3. President’s Report: Russ Mixon
a. Nothing new to report
i. Still waiting on the 2nd quote on the causeway
4. Treasurer’s Report: Keith Harris
a. Keith covered the account balances
i. Operating Account $68,866.37
ii. Reserve Account $80,503.50
iii. Total $149,369.87
iv. Even without the fundraising efforts we are still under budget for the year
b. Fundraising Activities; 4th of July, Duck race, Etc. grossed 12,763.00 with over $5,000 profit
c. The AR looks good and everyone in arrears has been communicated with
5. Committee Reports
a. Pool: Rodney Matthews
i. The new pools rules have been distributed
ii. Still having issues with people wanting to swim outside the posted hours
iii. The fence behind the pool will need to be replaced eventually, we need to keep out eye on it
iv. Rodney will decide when the pool will close based on usage
b. Dock: Russ Mixon and Rick Penniston
i. Russ stated that he will be fixing the fire extinguisher box cover
ii. The same two pilings we had an issue with dropping before are dropping, Keith will follow up
c. Roads: Tony Taffar
i. Grating will be shipped to John Tuckwiller
d. Codes: Denna Sessions
i. We had a couple questions about homeowners encroaching on their line; one was at 124 Tomahawk; they had a concern about the storage building being too close to the line. They are trying to work it out.
e. Grounds: Russ Mixon
i. Still have a few problems with landscaping, same folks
ii. There are still some underpinning issues
f. Clubhouse and Events: Deena Sessions
i. No events scheduled in upcoming month
ii. We need a clean-up checklist for the clubhouse, posted in kitchen
iii. The cleaning fee will need to be discussed at the next meeting so Charlene will be here
6. Old Business
a. Lawsuit Update
i. Will be discussed in Executive session
b. Causeway Repair
i. Greta stated that we have ACOE approval but not DHEC approval. We need the DHEC letter updated from replacement approval to removal approval. This is in motion.
ii. We have a couple more quotes for the removal.
iii. Russ stated that we should fill the holes in the road with flowable fill until the removal is done so the holes don’t get bigger and more does not wash away. Russ made the motion to add in the flowable fill, Keith 2nd it and we took a unanimous vote.
c. 4th of July Event
i. Keith is looking further into the budget and the expenses so next year will be set up for success.
ii. Keith will be asking around for a chairperson for the event
7. New Business
a. Halloween Party on October 26th
b. The next Board meeting will be October 26th .
c. Memorial for Deb and Red, we will replace the Bradford pear tree over at the flip flop tree location and add palms for them. Keith made a motion for the memorial, Rodney 2nd it and a unanimous vote was taken.
d. With the discussions of selling the very small sections of the Tansi owned properties to the adjacent homeowners; Tony will be talking to each homeowner prior to the annual meeting to see if they are interested. If so, it will need to be voted on at the annual meeting.
8. Open Discussion from the Members
a. Tony welcomed the new homeowners to the community
b. The new homeowners at 3 Broken Arrow want to put a carport over the tiny house there so that they can do proper maintenance on the house siding.
Adjourn to Executive Session:
At 10:16am Randy made the motion to adjourn the regular meeting and go into Executive session to discuss the lawsuit update with our attorney. Deena 2nd the motion a unanimous vote was taken to move to Executive session.
9. Executive Session
Adjourn:
At 10:45am Rodney made the motion to adjourn the Executive session, Deena 2nd the motion a unanimous vote was taken to adjourn the executive session.
No Business was conducted during the executive session
Adjourn:
At 10:48am Rodney made the motion to adjourn the meeting, Tony 2nd the motion a unanimous vote was taken to adjourn.
Respectfully submitted,
Randy Eblen
Recording Secretary