a. Minutes: Tony Taffar asked if there were any questions on the draft copy of the minutes that were distributed from the September 12th and October 16th 2020 meetings. The minutes were read by the BOD. Motion to approve was made by Russ, Keith 2nd the motion, there was no discussion and a unanimous vote carried.
2. Management Report: Rachel Doerr
a. Hargray has the fiber optic project in progress and the easement was signed by Rodney and notarized. Ben from Hargray will come get the agreement
b. Renewal for the flood insurance has been paid.
c. The mailbox clusters can be refurbished rather than replaced
d. 2 Redfeather is still renting; reached out to Airbnb to pull down listing; lien has been filed
e. 75 Tomahawk Trail, letter sent on 9/11 $100 fine for underpinning, work is completed
f. 180 Tomahawk Trail, another letter on underpinning issue sent on 9/14; fines to date $300
g. 126 Tomahawk, letter sent on 09/11 with a $200 fine and fining $100 per month until shed is moved
h. 26 Arrowhead Trail, lot maintenance needs to be done; letter sent on 09/11; they paid
i. 41 Tomahawk Trail, lot maintenance letter sent on 9/11; appears to be taken care of
j. Waste Management contract expires in Dec 2020 and we will get bids from other vendors
k. Move the WM pickups back the winter schedule
3. President’s Report: Rodney Matthews
a. Nothing New to report
4. Treasurer’s Report: Keith Harris
a. Keith covered the account balances
i. Operating Account $47,407
ii. Reserve Account $14,674
iii. Total $62,081
iv. Clubhouse and Culvert have both been paid for.
b. We have two companies quoting our General Liability and umbrella policies
c. Budget time is coming up, there are a lot of projects that we need to look at
d. Final payment on the dock settlement is coming up, then we will pay the dock off a year early, prior to Sept of 2021
e. Receivables, other than fines that are mounting are good.
5. Committee Reports
a. Pool: Russ Mixon
i. The pool is being closed down today.
ii. Need to leave it unlocked so that the restrooms can be accessed by people using the dock.
b. Dock: Rodney Matthews
i. Per Keith we still have a piling issue. Keith has contacted the guy twice.
c. Roads: Tony Taffar
i. The grating should be done this winter
d. Codes: Denna Sessions
i. 180 Tomahawk is building a golf cart cover, Denna took him the ARC form to Mark. We have asked him a couple times for a drawing. Also being fined for the underpinning issue. Rodney will talk to him one more time.
e. Grounds: Russ Mixon
i. Nothing new to report
f. Clubhouse and Events: Denna Sessions
i. No events are scheduled
ii. Donations for tables and chairs have been made and are still coming in
6. Old Business
a. Clubhouse plumbing issues
i. AJ got the plumbing issue fixed, saved us a great deal of money on the repair.
7. New Business
a. Pool Expenses; need to update the pool; we should get at least two quotes for after the 2021 season. Russ will get two quotes with a scope of work.
b. Seaside Residential Management & Real Estate 2021 contract will go up by $100 per month
c. Need a new flag on our pole
d. Drainage project study
i. Randy made a motion to spend up to $8,000 on the drainage project study, Keith 2nds the motion, a unanimous vote was taken, all approved.
e. Once we get the quotes on the pool project and the drainage project, we will need to prioritize them
8. Open Discussion from the Members
a. none
Adjourn and move into Executive Session:
At 9:58am Randy made the motion to adjourn the meeting, Rodney 2nd the motion, a unanimous vote was taken to move into Executive Session.
Adjourn out of Executive Session:
At 10:12am, Denna made the motion to adjourn the executive session. Rodney 2nd the motion a unanimous vote was taken to adjourn Executive Session.
No Tansi business was conducted during the Executive Session.
Adjourn Regular Session:
At 10:16am Randy made the motion to adjourn the regular meeting, Denna 2nd the motion a unanimous vote was taken to adjourn.
Respectfully submitted,
Randy Eblen
Recording Secretary