2. Minutes: Tony Taffar asked if there were any questions on the draft copy of the minutes that were distributed from the May 4th meeting. The minutes were read by the BOD.
a. There were two spelling corrections made to the draft minutes. The minutes from the May 4th meeting were approved with corrections, motion to approve was made by Rodney, Russ 2nd the motion, there was no discussion and a unanimous vote carried.
3. Management Report: Greta Maddox
a. Checked on insurance for the fence and the sign, just not worth the premium.
i. The last damage is being covered by the person who did it
b. Greta asked that we make sure we service our fire extinguishers. We just need to make sure that we are swapping them out and keeping them up to date.
i. The cover on the fire extinguisher box on the dock was broken.
c. Beaufort Jasper has the work order for the cover on Teepee
i. Greta will measure it and get it done
d. We received a donation for the 4th of July party from Jeff and Sherry Holley
e. 5,7,9 has a landscaper coming every two weeks
f. 17 Tomahawk now has a regular landscaper as well
4. President’s Report: Russ Mixon
a. Nothing new to report
b. He has been getting quite a few questions on the combinations of lots
i. There were questions and discussions on the combining of two T lots to make one M lot
ii. Tony went through several scenarios and Rodney asked Tony to send out to the board the payment schedule for lot assessments.
5. Treasurer’s Report: Keith Harris [via phone]
a. Keith covered the account balances
i. Operating Account $34,301.86
ii. Reserve Account $89,730.04
iii. Total $124,031.90
b. New windows for the clubhouse have been delivered and the bill was paid; approximately $2200, but the ladies on the island raised more than $1200 toward the cost.
c. Engineering expense for the causeway project has been approved and I requested a new line item be added to the general ledger to capture the ongoing cost. The bills will be paid from the reserve account.
d. July 4th: The T-Shirt fund raiser for the 4th has gone very well. Shirt sales exceeded $3500 with more than 200 shirts sold. Limited number of shirts will be available during the celebration. we will also except orders. We were asked about Tansi Koozies; they will be for sale in both regular and slimline versions.
e. The band will require 2 dedicated 20-amp breakers, so we will need to plan that before they arrive. Russ stated that we were already set here, we have 4 dedicated 20-amp breakers.
f. Greta stated she was in contact with the residents with the outstanding late fees and they know that we are not waiving them. Tony verified with her that the violators knew that they could not use the amenities until they are caught up.
6. Committee Reports
a. Pool: Rodney Matthews
i. We have been having issues with vaping at the pool
ii. Rodney has caught several people jerking the gates open and this will tear them up
iii. Rodney will check with David Bruce to see if we can program the times on the pool gate locks, eliminating the need for the code
iv. There was an accident in the pool and we had to close it for sanitizing
v. We need to update the pool rules and repost them
• Add in No Vaping
• Add a generic contact for “Property Manager” to the rules
a. Rodney made a motion to update the pool rules with these changes, Deena 2nd it and a unanimous vote carried
vi. Greta will get two new pool signs so they include No Vaping and get the pool rules updated
b. Dock: Russ Mixon and Rick Penniston
i. Russ stated that the power and lights are working on the dock
ii. Time to order the rope lights
iii. They put a LED flood light on the pool pump house, that shines a long way down the dock
iv. The fire extinguisher box cover is broken; if we can’t fix we will order a new one
v. We have an issue with the same piling that sank last time, sinking again
vi. We need to add a couple signs at both ends of the dock, with the dock rules on them
c. Roads: Tony Taffar
i. Russ asked John Tuckwiller to let us ship the grating to his business, John said, no problem
ii. Robert Harper is fixing his own ditch, adding pipe and catch basin
d. Codes: Denna Sessions
i. No new code issues turned in
e. Grounds: Russ Mixon
i. Still have a few problems with landscaping in the winter months
ii. The underpinning letters have gone out. We will need to address with individual letters at a later date.
iii. Eddie is working on the fountain, we are not going to replace the light
f. Clubhouse and Events: Deena Sessions
i. 4th of July event coming next week
7. Old Business
a. Lawsuit Update
i. Tony has emailed with Tom and our case has not been put on the docket yet, there were two items that have delayed it a little
• One of the defendant’s lost their representation
• A motion was filled to remove the Ballingers from lawsuit, stating that the issue was between Tansi and CCAM
ii. Possible docket date will be in the fall
b. Causeway Repair
i. Greta stated that the last communication from Phil is that it’s in review with the Corps of Engineers
ii. Greta and Russ met with James Washington and he suggested us to call Jim Brown with O’Quinn to see what their plan would be to stop the water so the work could be done.
iii. Russ asked if our engineering group will design the project. Most of the board agreed that they should give us the correct plan on how to fill it in, including the types of rocks and soils that should be used. The paperwork and package have all been submitted to the Corps of Engineers [CoE] by Phil and they should recommend a plan.
iv. Greta will follow up with Phil to see what next steps are
c. 4th of July Event
i. So far everything looks good as far as covering the budget
ii. Rodney asked how many tents we would need to set up for the auction, band, etc.
• Keith said auction will be on the porch
• Rodney offered up to set up a large trap to provide a big shaded area.
d. Bylaw change update – John Tuckwiller
i. Committee met for the first time; it was very productive.
• Looking at this project in three sections By-Laws, Covenants and Assorted Rules
• There is some confusion on the By-Laws as to if they have the latest set.
• Greta called the attorney and he did not have a copy of what was filled at the courthouse
• John requested from the board, the latest most up to date copy of the By-Laws
• Tony stated they should be in the office
• John stated that the “rules” portion of the By-Laws will need to be pulled away so that they can be changed and updated as needed by the board without going through an attorney and filling them at the courthouse
a. Examples are. golf carts, skirting, pool hours, etc.
• Rodney asked the question about how the pouring of concrete is addressed in the By-Laws, specifically it being poured up to the property line. It was the consensus of the group that since it is not a permanent structure it can be done but by doing so you are giving pre-approval to the POA or the Utility to cut it and pull it up if they need access.
8. New Business
a. Update the Pool Rules and Clubhouse Rules
i. This was addressed in earlier sections
ii. Greta will update the pool rules and Randy will update the website
b. The next Board meeting will be September7th, and we will have an End of Summer Party that night
c. Dock Rules
i. We went over a draft set of dock rules and made changes
ii. Greta will update with all the changes and send out to the board
d. Parking at the pool
i. Rodney stated we need to address cars, trucks and vans from parking up by the pool. With kids running around and the larger vehicles it makes it dangerous. Rodney will be looking at solutions to see what we should do.
e. Selling Tansi parcels
i. It was brought up at a prior board meeting by a resident that we should look into the possibility of selling Tansi owned parcels to funds projects. Greta stated that we would need to look at the property tax map first to see how its laid out and what is actually separated.
9. Open Discussion from the Members
a. John Tuckwiller opened up the discussion to the idea of a floater to left
i. Keith will check into and get back to us on costs and permitting info
Adjourn:
At 10:45am Randy made the motion to adjourn the meeting, Rodney 2nd the motion a unanimous vote was taken to adjourn.
Respectfully submitted,
Randy Eblen
Recording Secretary