a. Causeway Update: Lee Patterson from Patterson construction gave us the update for the Causeway project. Lee reviewed the scope of work. It will take place on a Tuesday evening. They will dig out the causeway one side at a time. There will be a teel plate over the road as they work on one side at time. The time that it is completely impassable will be kept to a minimum. The question was asked if we would benefit from rip rap along the length of both banks. Lee stated that we would probably not benefit from the rip rap all along the causeway. In case of emergency they have steel plates that can go into place very quickly.
b. Minutes: Tony Taffar asked if there were any questions on the draft copy of the minutes that were distributed from the December 14th meeting. The minutes were read by the BOD. The minutes from the December 14th meeting were approved. Motion to approve was made by Rodney, Keith 2nd the motion, there was no discussion and a unanimous vote carried.
2. Management Report: Waverly Patterson
a. Tansi pool contract was signed
b. Update on the culvert
i. OCRM approved, waiting on DHEC to approve
ii. Should be done soon
c. Sent some violations letters on underpinning, some extensions given
d. Lawn cleanup violations have been cleaned up
3. President’s Report: Russ Mixon
a. Nothing major to report
4. Treasurer’s Report: Keith Harris
a. Keith covered the account balances
i. Operating Account $39,872.94
ii. Reserve Account $89,316.78
iii. Total $129,189.72
iv. Net Income for the year $19,914.00
b. AR is in good shape
c. We moved 12k to the reserves
d. Greta has had to put extra time in on the lawsuit that we need to cover
5. Committee Reports
a. Pool: Rodney Matthews
i. The pool contract is completed
ii. Pool will open April 1st
b. Dock: Russ Mixon
i. Russ stated that dock is in good shape except for 2 pilings that might be sinking and he is checking on that
ii. Suggested that we add one LED light at the end of the dock to light it up
c. Roads: Tony Taffar
i. Nothing new to report on the roads
d. Codes: Denna Sessions
i. One new request came in from John and Marilyn Morrey, new Owners at 20 Tomahawk, want to install a carport, storage building and wire fence. He sent a drawing and it was measured by Denna and it was 5ft off the property line. They will need to go to the county to make sure they are in compliance.
ii. Russ stated that there is one more request, from the couple that bought Denna’s trailer. They want to put a small shed on their concrete pad. Tony stated that they need to fill out the Request Form from our website and turn it in to start the process and get it to Denna.
e. Grounds: Russ Mixon
i. Nothing new to report
f. Clubhouse and Events: Charlene Wentworth
i. Replaced one blind and got some spares
ii. BBQ, that Wanda and Rodney are hosting
iii. 3/28 Oyster Roast
iv. 04/12 Easter Sunrise Service
v. 05/02 Annual Meeting
vi. 05/02 Cinco DeMayo celebration at 6pm
vii. The maid service price changed, there was an email about it
viii. The porch needs to be re-screened
6. Old Business
a. Causeway update
i. Was covered earlier in meeting
b. Drain Covers - Tony
i. Russ and Rodney are waiting on warmer weather
c. Clubhouse Rules and Cleaning
i. Clubhouse Rules went out to the board. Change in the maid service cost, public parties are $125 and private parties are $100. Randy made a motion to accept the changes, Denna 2nd, a unanimous vote was taken
7. New Business
a. Covenants By-Laws and Rules
i. Bylaws were not filed by CCAM, they will need to be filed
ii. We need to separate the “Rules” from the By Laws and Covenants
iii. 51% of the membership must vote to make changes that need to be made
iv. Proxies need to go out early, note it on the Facebook page and the website
b. Collection Policy Change
i. We had one set up and Greta sent out change in policy
• Late fee would go to property manager in revision 12.18.19, Randy made the motion to accept, Keith 2nd the motion and a unanimous vote was taken
c. Annual Meeting Preparation
i. 03/28 we will have a work session to discuss annual meeting prep
8. Open Discussion from the Members
a. Daisy and Dwayne Stuck at 122 Tomahawk asked if we can actually put in concrete driveways and gutters divert the water. Dwayne stated that OCRM may have an issue with them. Tony stated that the resident is responsible for compliance with the county and OCRM and that Tansi Village does not regulate concrete driveways. We only ask that every driveway has a pipe, so it does not stop water flow in the ditch.
b. 11 Tomahawk at the “Y”, the ditches stay full of water, I would like some help cleaning this out. Russ stated that the drain runs over by Marie’s and he has dug it out before. There should be a box built to keep it from filling back up with mud.
c. Curtis Rollins, 126 Tomahawk, is prepared to move his building. There is a 5ft set back. How does the county measure the set back? Curtis is out of compliance, willing to move the building but only wants to move as much as his neighbor is willing to have their building
i. We as a board need to check what the county considers to be a set back and match that. Tony asked Waverly to check on that for us.
ii. Curtis needs until March to go get trees moved. Randy made a motion to give Curtis an extension until March 31st, Rodney 2nd the motion, unanimous vote was taken. Russ made a motion to waive all fines, Charlene 2nd, a unanimous vote was taken.
Adjourn and move into Executive Session:
At 10:39am Tony made the motion to adjourn the meeting, Randy 2nd the motion, a unanimous vote was taken to move into Executive Session.
Adjourn out of Executive Session:
At 11:39pm, Tony made the motion to adjourn the executive session where no Tansi business was conducted. Keith 2nd the motion a unanimous vote was taken to adjourn Executive Session.
No Tansi business was conducted during the Executive Session. Russ made a motion to approve the amount discussed in Executive Session for the settlement amount. Randy 2nd the motion, a unanimous vote was taken.
Adjourn Regular Session:
At 11:50am Rodney made the motion to adjourn the regular meeting, Charlene 2nd the motion a unanimous vote was taken to adjourn.
Respectfully submitted,
Randy Eblen
Recording Secretary