March 7, 2015
1. Call to order: The meeting was called to order at 8:04 AM. Present were Debbie Eblen, Christy Smith, Mike Mohrfeld, Tony Taffar, Eddie Carson, and Robbie Brown. Todd Keyserling attended representing BAM.
2. Minutes: The draft minutes from the January 31, 2015, Board meeting were read. Tony Taffar made a motion to approve the draft minutes as modified, seconded by Christy Smith, and the motion passed.
3. Manager’s Report: The report was presented by Todd Keyserling.
4. Reports from committees
a. Treasurer’s report: Mike Mohrfeld covered the report, and a discussion was held on late payments and BAM sending out appropriate letters as per the covenants/bylaws. Mike brought up the cost of the last delivered propane and committed to look into a lower cost supplier and the cost of tank rental as well.
b. Pool: Todd Keyserling discussed the bids to replace the pool fill waterline and needed additions to the pool to meet DHEC pool requirements (Whitmore Plumbing Co. and Lohr Plumbing, Inc.; two others declined to bid). Christy Smith made a motion to accept the Whitmore bid, Eddie Carson seconded the motion, and the motion passed. We need the start and finishing dates (both bids said two working days on this job). The Board also needs to see finished job and accept before final payment.
Pool maintenance – Two bids received for this task: Year Round Pool and JES (incumbent) maintenance as per earlier email from Todd Keyserling. JES (Jason) bid is $5700 w/o bathroom cleaning and trash removal, but $9900 to include. Year Round Pool’s bid was $9780 w/o cleaning and trash removal. The Carolina Company bid $35 per visit (once per week) to clean the bathrooms and remove thrash. Mike Mohrfeld made a motion to accept this Carolina Company bid for pool bathroom cleaning, seconded by Christy Smith, and the motion passed. BAM will update the SOW to address vacuuming pool and cleaning of coping and have Jason rebid for just pool maintenance.
Pool deck – Two contractors were contacted on how to address pool deck repairs. Pro Slab, Inc. proposed to remove deck 4-5 feet from pool edge, replace coping and deck sections for $17,500. Sutcliff Pools proposed patching cracks in pool deck and paint entire deck for $6,500. Eddie Carson proposed we rent concrete saw and patch pool cracks ourselves as time is limited before pool opening. We will address further repairs after this pool season.
Pool bathroom floor – We are unable to get the contractor to redo floor tiles despite $1,500 hold back. BAM has received bid from Sea Island Tile and Marble to redo the bathroom floors for $1,295, with additional plumbing and subfloor modifications if needed. The decision was made to proceed with these repairs using the set aside funds. Previous contractor will be reported to Better Business Bureau as a complaint.
Screen porch modifications – we will work on removing screen door and replacing panels as part of this work day following the Board Meeting.
c. Dock: passed on this subject.
d. Roads: A request for a speed bump was received and we will look into placing one between lots 29 and 228 on Tomahawk Trail.
e. Codes: Christy Smith noted that a roof was installed on a home (covering an existing porch), which falls under the By-laws requirement for review. No request for approval was sought, but the project would have been approvable. After discussion BAM was directed to send letter saying submission and approval was needed for this project.
f. Grounds: passed on this subject.
5. Old Business
a. Finalize annual meeting agenda: Debbie Eblen will draft agenda to include following:
- Welcome, Pledge of Allegiance
- Robbie Brown to read last meeting’s minutes
- Todd Keyserling to do BAM manager’s report
- Treasure’s report
- Eddie Carson to give President’s report
- Reports from committees
She will send draft out by email. Again, sign in will be at 9:30 AM on April 18, 2015, meeting beginning at 10:00 AM, and lunch at 12:00 noon.
Tony Taffar made a motion that Mike Mohrfeld be made Treasurer for remaining term, Robbie Brown seconded, and motion passed. Mike said he has opened an account with Greyco for limited purchases by board officers.
For new business Eddie Carson has several ideas for raising money for the Forth of July event: tickets for rib eye steaks and a cooler and a captain’s choice golf event.
Open to the members
Member commented that she had received complaints about the camper she had on her lot. It was not used as a living area, but was stored on her lot like others stored their boats. She requested that she be given documentation that this was not in violation of the covenants. She also had concerns about required approvals for home modifications.
Closed session: continuation of 2015 budget discussion
Adjourn: Mike Mohrfeld made a motion to adjourn (11:05 AM), seconded by Christy Smith, and motion passed.
The next Board meeting is set for after the Annual Meeting, which is scheduled for April 18, 2015, at 10:00 AM (sign in at 9:30).
Respectfully submitted,
ROBERT J. BROWN JR.
Recording Secretary