Minutes: Tony Taffar asked if there were any questions on the draft copy of the minutes that were distributed from the August 7th, October15th and November 12th 2016 Tanis POA BOD meetings. The minutes were read by the BOD and approved. Minutes from the 8/7 meeting Rick made a motion to approve, Eddie 2nd it and they were approved with 100% vote; Minutes from the 10/15 meeting Charlene made a motion to approve, Rick 2nds it and they were approved with 100% vote; Minutes from the 11/12 meeting Randy made a motion to approve, Tony 2nd it and they were approved with 100% vote.
Manager’s Report: Patty Miller reported for CCAM. Patty reviewed our insurance policies including the carriers and coverages. She suggested that we move all policies to concurrent expiration dates. Tony asked Patty to review the policies to make sure there were no overlaps or gaps in coverage. Patty stated that the flood insurance adjuster still needs to come out to review damage from the hurricane. Patty informed us that the mailboxes, fences and swimming pool were not covered under flood insurance. Patty stated that she has received quotes for the HVAC from several companies. She only could state two by name, Carolina Air and Cool Plus. Tony and Eddie stated that someone needs to follow up with EAC as they are interested as well.
Patty stated that the insurance quote we had for the dock was for wind damage only and would not have covered any water damage. We are looking at 3 different dock companies for replacement quotes. She stated that we have about 90k in reserves.
Patty also stated that we are running short on mailboxes and we may need to add a section of mailboxes and a weatherproof structure over the top, an item that has been discussed in previous meetings.
Eddie asked Patty about the FEMA application. Patty stated that they came out on the 11th, 14th and 22nd and that they have started their 2nd pass through our areas for clean up.
Tony asked Patty about the reimbursement for debris removal, she stated that FEMA does not reimburse for private roads but will pick up from private roads.
President’s Report: Eddie stated he had nothing to report. Eddie did not that a resident cleaned up the pool for us and we need to repay him for the chemicals and supplies he used as well as send him a thank you note.
Treasurer’s Report: Robbie Brown reviewed the balance sheet and report submitted by CCAM. Robbie reported that currently we have right at $10k in our operating funds and 90k in reserves. Currently in the general operating funds we have 51k from assessments coming in. Year to date we are 9k under budget, mostly due to repairs and maintenance, pool expenses and bad debt. Patty stated she would annualize our expenses so we could work on our next years’ s budget.
Committee Report
Pool: Rodney Matthews was not here. We need to clean up the debris all the way to the curb. Also we need to wait till the adjuster comes out. Patty needs to get back with the adjuster and have them come out when Tony and or Eddie will be there so that we can see what he / she sees. Per Patty, FEMA does the claim in the houses, etc. Each individual was responsible their own home
Dock: We are getting quotes on the dock. We have a resident that possibly can get us the lumber at a substantial discount.
Roads: No issues to report. Curtis has put in a new driveway with no pipe for the ditch drainage
Codes: Eddie Carson reported that there are a couple of open issues. The first one, is a T Lot, please submit the drawing of the footprint. 142 tomahawk. The Tiny House, is approved as long as it meets all the other guidelines. Normal county codes have to be met.
Grounds: Charlene stated that the dumpster fence needs some attention. Rodney did order the materials to fix the gate. Also, there are two road posts that down since the storm.
Clubhouse: Per Charlene the Clubhouse has been left open so that island residents that still don’t have facilities can use the clubhouse facilities.
Old Business: There were big rains and high tides last week resulting in some flooding. There was a seawall that went in on Indian Head and it may have covered the outflow. We need to check to see if they had proper permits for the sea wall.
New Business: Date for the annual meeting, we will wait until the February meeting to set the date.
Open Discussion from the Members: Bruce Mead was present and asked CCAM and the BOD why we did not have insurance on the dock. He stated that he represented a large number of people on the island and they were asking when the insurance went away. Patty from CCAM explained to Bruce that it was the insurance agent’s fault because they did not follow up.
At approximately 11:32pm, Robbie Brown made the motion to adjourn, Eddie Carson 2nd and vote was taken and passed to adjourn the meeting.
Respectfully submitted,
Randy Eblen
Recording Secretary