- Call to order – 0900
- Attendance – Sherry McMichael, Pete Chrisley, Christy Smith, Carol Todd, Tony Taffar, Bo Stillinger, Charlene, & Karen Boone. Not present – Robbie Brown & Randy Eblen
- Karen – Read the minutes of the previous meetings – changes were made and will be approved next meeting.
- CCAM – Patty: see attached documents
- Golf cart laws - All board members will review golf cart documents and will meet again in Feb to come up with guidelines for future.
- Sent email blasts & newsletters to the owners as requested by the board
- Geophysics drainage survey – Will cost approximately appx 3,000.00. The board voted to go forward with the survey, Patty will contact them. Pete – Motion to move forward, all present in favor.
- Scope of work for the pool – Jason is not interested in rebidding; doesn’t want to clean restroom & remove trash.
- Financial update
- Treasurer – Christy
$3,701.11 Union Bank
$17,441.52 Palmetto (Operating costs)
$50,042.72 Palmetto (Reserve fund)
A financial audit was conducted for free by Kristen Bowers. A $50.00 gift certificate was purchased to thank her.
- Pool – Pete
- Pete has taken over the pool since Jason left.
- Salt is low; for now, keep the pool clean.
- He is saving Tansi $250.00 month, throughout the winter months.
- Dock – Bo
- There are a few boards that need anchoring, he will fix.
- We need to check on the waterline; don’t want it to freeze & rupture.
- Codes – Sherry
- Curtis has purchased the lot next to his
- Fences – This needs to be addressed at the next annual meeting.
- Grounds – Charlene
- The majority of the lots look good; however, there are couple that still are not in compliance.
- She will get grounds report for board and email it out, along with actions taken and actions needed.
- Have Dave Wentworth identify which branches need to be trimmed.
- Sherry - We are going forward with the entrance landscaping – Carey will landscape at the end of January. She presented two drawings from Carey. Plants will be all perineal, low maintenance, with black mulch. This project will need a truckload of dirt. Vote: 3 votes – version A & 4 votes - version B.
- Charlene – She would like the board to send out a survey to the homeowners asking questions regarding the community & board.
- Old Business:
- Patty – See CCAM Section
- Speed bump – still not installed, Robbie Brown purchased, but was not present at the meeting.
- Bylaws are at the attorney for final process.
- Pool – Scope of work – add vacuuming Monday & Friday – clean deck daily. Have someone hired by February 1, 2016.
- Golf carts – The board needs to look into this issue further.
- Entrance sign – There were volunteers to paint the sign, but the sign was dry rot. Tansi Sign at Entrance will be changed to the format presented by Patty at meeting. Village members will do it, Don Porter, Pete Chrisley, Tommy McMichael & Tom Boone- Repairs scheduled for January 9th.
- New Business:
- Campers - Change bylaws as it relates to campers; to come up before members at the annual meeting
- Annual Meeting Presentation – Get thoughts together for presentation. Karen will create PowerPoint for the annual meeting. – will work on format at next two meetings.
- We added planning meeting on March 5 9:00 for fine tuning the annual meeting
- Randy Eblen, owner of Grumpy’s, will donate $300.00 and the projector. We appreciate this generous donation and Grumpy's for their support. Discussion on changing meeting time and having a brunch. Place food items on the porch. This will give us more room in the clubhouse.
- CCAM will draft a letter regarding the annual meeting for the board to review. In addition, a document will be attached for any person wanting to run for the board.
- We need to determine financial penalties for codes violations as well as disregard for community infractions. At this time, the board has little recourse.
- Bylaws
- Resignation of Board members.
Meeting adjourned at 1040
Respectfully,
Karen Boone
Recording Secretary