Chairman Tony Taffar called the meeting to order at 1:15 PM.
All joined in the Pledge of Allegiance to the Flag.
Tony expressed thanks for all the volunteer work done in the neighborhood and then introduced the current Board
members.
A motion was made to dispense with the reading of the minutes of the 2012 Annual Meeting.
The motion was seconded and passed. The minutes were accepted as recorded.
Don Porter presented the President’s Report.
He mentioned 4 members of the Tansi family that passed away since the last annual meeting. A moment of silence was
held in their memory. Don recognized Carol Todd, Donna Chrisley, and Carol Hutson for making Tansi Village debt free. The pool loan is completely paid off.
He listed the following unexpected expenses:
a. The failure of the culvert on the causeway. It is currently patched by Nix Marine with a temporary fix.
He went into detail about the problems with the culvert. There was much discussion and many questions about this
situation.
b. Nix Marine repaired the floating dock at a cost of $900. A question was asked as to whether stainless steel was used.
It was not.
c. Chlorinator for the pool failed so it was replaced with a saltwater system which is less complicated to operate and should save money on chemicals.
d. A new fountain was purchased and installed in the pond because the old one failed.
e. 55 palm trees were trimmed and 3 pine trees were cut.
Other accomplishments since the last annual meeting:
a. Contracted with Financial Solutions to assist with accounting functions
b. BJWSA has completed the $500,000 sewer repair work
c. Purchased a new weed eater for volunteers to use
d. Pete Chrisley awarded the contract for pool maintenance for this season
e. 4 liens have been filed. One is still in place.
f. The ice machine has been removed due to inability to keep up with demand
g. $1000 was allocated for replacement furnishings around the pool. Tables, lounges, and hoses have been purchased.
Don reminded residents that golf carts should have headlights and reflectors if driven after dark and that residents should maintain their yards.
Committee Reports
Roads: Don Porter
Dave Wentworth helped mark bad spots on the roads. 26 spots were identified to repair. Two companies submitted proposals to (1) overlay, (2) cut out and subsurface, and asphalt. One price was $6800. The second proposal was 3 times more expensive.
Don said that, for right now, the plan was to watch the culvert. Nix Marine has submitted a proposal for $7200 to uncover the culvert, wrap it in fabric, cover with crush and run. Another contractor would have to replace the asphalt. There was much discussion about the culvert and the repairs. LCR was the original contractor and should be responsible for the problems, but they are no longer in business.
Prices have been received for an additional floating dock. A 10’ X 60’ float would be $16,000. A 10’ X 20”
float would be $4500.
There have been problems with pool use after hours.
Codes: Christy Smith
Six permits have been issued for property improvement since the last Annual Meeting.
Treasurer’s Report: Carol Todd
(Hardcopy attached and passed out at meeting)
Board voted to pay off the pool loan at $27,421.30. This was done on April 16, 2013. Balance on hand as of April 19, 2013 is $22,698.07.
Old Business:
1. Revisions to Club House rules were sent to all members with the Annual Meeting information. A motion was made to
accept the revisions. The motion was seconded and passed by acclamation.
2. There was a discussion about the use of Tansi Village amenities by visitors and guests.
It was stated that “guests” stay overnight at the property owner’s place with the property owner’s permission and are entitled to use the amenities whether or not accompanied by the owner. A “visitor” is someone who comes out for the day and must be accompanied by the owner or member of the owner’s family. There was a motion to clarify the definitions of “visitors” and “guests” and their privileges in the by-laws. The motion was seconded and passed.
3. There was much more discussion about the culvert on the causeway and possible solutions. Dave Wentworth explained the problem and the best solution – to replace the culvert with proper installation. Carol Hutson suggested that the work be done when Dave is at Tansi to oversee the project.
New Business:
1. Christy Smith explained that the Board was considering contracting with a Property Management Association. She explained the policy and procedures and discussed offers received from two that are being considered. There was much lengthy discussion and many questions regarding prices and services offered. The motion was made to move forward with selecting and contracting with a PMA. The motion was seconded and carried.
2. Motion was made, seconded and carried for Tansi Village to set up a reserve fund for upcoming large expenses. The Board will decide on amount and method of setting up the fund.
3. Discussion of various upcoming projects to be prioritized. Motion made, seconded and carried to coordinate the road repair with the culvert repair. Adding lights to the pool to allow use after official sunset was discussed. A motion was made, seconded and carried by a vote of 35-21 to proceed with this project.
4. A request was made to install drains in the floors of the bathrooms at the pool to facilitate cleaning. This was considered a necessary project as part of the maintenance of the pool. A motion was made, seconded and passed for the Board to get prices and proposals to start the process.
5. There was discussion about dredging or building up the boat ramp and whether we still have a permit from DHEC. The permit must be renewed every 6 months. It was agreed that we would put boat ramp repairs and a possible new floater for the big dock on a “wish list” for further improvements if funds are available.
6. Election of Board members for 2013-2015:
The following individuals were nominated and agreed to serve: Debbie Eblen, Mike Mohrfeld, Robbie Brown, and Eddie
Carson.
Motion was made, seconded and passed to adjourn the meeting at 3:40 PM.
Respectfully
Submitted,
/s/ Christy G. Smith
CHRISTY G. SMITH
Recording Secretary