Present at the meeting were the following Tansi Village POA board members; Tony Taffar, Rodney Matthews, Randy Eblen, Keith Harris and Denna Sessions, Russ Mixon, Rick Penniston and Charlene Wentworth. Also in attendance was Greta Maddox with Seaside Residential Management.
Tony asked Russ to bless the meeting with a prayer. All joined in the Pledge of Allegiance to the Flag.
Tony Taffar welcomed everyone to the 2021 meeting and verified a quorum of greater than 25 association members. Because we are outside with a smaller crowd, we are going to streamline this meeting as best we can. As we go through the presentation of the reports if there are items for discussion on the report topics, we can discuss them then. All other items can be discussed in the open discussion section at the end of the meeting. Tony asked that when the POA Members speak from the floor, that they state their name(s) for the purpose of the minutes. Tony reminded everyone that if the there are any issues, the first point of contact should be the property management company, their info is on the website and the Facebook page. We also have a board meeting every other month and members in good standing are always welcome to join us at those meetings.
Tony thanked all the volunteers that we have had working on various projects through the past year.
Denna spoke to the group about the Villagers that had passed since the last annual meeting. There was a moment of silence in their honor.
Tony asked that each of the new homeowners / members please stand up and introduce themselves.
Approval of the minutes from June 13th, 2020:
Tony Taffar asked if everyone had seen the minutes from the last annual meeting and asked if we wanted to dispense with the reading of the minutes to save time, if so, would someone make a motion to dispense with the reading of the minutes. A motion was made by Deborah Dixon to dispense with the reading of the minutes, and Pinky Harriott 2nd on the motion was made from the floor, a vote was taken and the motion to accept was approved. Tony then asked that we vote to accept the minutes as distributed. A motion to accept the minutes as distributed was made by Jerry Shepp, a 2nd on the motion was made from the floor, a vote was taken and the motion to accept was approved.
Tony Introduced Greta Maddox to start the reports.
Management Report:
Greta Maddox, with our management company, Seaside Residential Management stated that we have a few updates from this past year.
- We had the dumpster door repaired.
- PLM installed a new pump in the pond.
- New signs are on the dock and the fire extinguisher was installed
- Clubhouse repairs have been completed
- Hargrave Communications has installed fiber optic services to the island
- Pool work has been completed
- Larger “No Renter” signs have been put up
- New signs have been placed at the dumpster
- We received a credit from Waste Management and they are matching bid pricing from other companies
- Two new American Flags
- Special Assessment billing has gone out
President’s Report:
Rodney mentioned that Greta covered most everything on his list. He thanked John for helping with the drainage problems. As Greta mentioned, there have been a lot of upgrades to the clubhouse, and it would be good for everyone to check it out.
Treasurer’s Report:
Keith Harris stated that our reserve account took a little bit of a beating the past couple of years with the unexpected expenses from the causeway, dock, pool and clubhouse repairs. But they did come after 2 hurricanes and a super storm warranting the Special Assessments. The reserve account was set up to help with unforeseen expenses such as the causeway repair and pool rehabilitation. Without that reserve account we would have not been able to borrow the money to fix the dock prior to the lawsuit being settled. Account balances are right at a total of $96,000, with $63,520.13 in the operating account and $33,137.00 in the Reserve Account.
Committee Reports
Pool:
Russ Mixon stated the pool repairs are completed and that the pool will be open in May.
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Dock:
Rodney Matthews reported that the one piling that was sinking has been fixed. There is one board on the floater that is sticking up and needs to be repaired as well.
Roads:
Tony Taffar reported that we have had lots of potholes filled. We have grating for some of the drains that needed it. the biggest issue we had was the causeway repair and that has been taken care of. Russ Mixon stated that he and John found where some of the drains had been plugged and they fixed it.
Codes:
Denna Sessions stated over the past year we have had seven requests. She reminded everyone that if you do want to make changes or improvements to your property, we have a simple form for you to fill out and submit on the website, even if it’s just a driveway. With any driveway addition you must make sure you take care of the drainage under the driveway as well. Make sure you are observing the setbacks 5ft from your neighbors and 15ft from the road. You can work out setbacks with your neighbors, but it must be in writing. Once the form is done, submit to Seaside or give to Denna.
Grounds:
Tony Taffar thanked everyone for keeping their yards up. If you see something very unsightly that needs attention, please contact Seaside with the address and they will check it out and take the necessary actions if warranted. Please be mindful of your dumpster use and don’t leave anything lying beside the dumpsters. The dumpsters are not for used furniture either. According to the postmaster we will eventually have to get more mailboxes.
Clubhouse:
Charlene Wentworth reported that unfortunately we have not been able to hold any community events at the clubhouse due to the Covid. We have been able to let private events happen as those who rented the clubhouse for their event were also responsible for paying for a deep cleaning.
Old Business:
Drainage Issues
We discussed earlier in the meeting. Tony thanked John and Russ for their work on it again.
Fall Work Day
We will need a Fall workday to do some work on the dock.
By Law Change Committee
John Tuckwiller stated that the committee has not met since Covid
New Business:
Partial Sale to Mr Harper
Mr Minor proposed that a motion be made for the Tansi Village POA to sell the small parcel next to Mr Harper’s lot at 79 Tomahawk. Jerry Shepp made the motion to approve the sale of the parcel owned by the Tansi Village POA [seller] to John Harper at a fair market value, to be determined by the Board of Directors, with all costs associated with the sale of the property including but not limited to the survey be Mr. Harper’s [buyer’s] responsibility. John Minor 2nd the motion. There was some discussion, no changes to motion. Unanimous vote was taken in favor.
Proposal of buying the empty lots
John Tuckwiller made a motion that that the P.O.A. look into purchasing the empty marsh side lots and turning them into little parks. There was a 2nd from the floor. During the discussion the cost to upkeep these parks was brought up as well as the loss of income from these lots. A vote was taken and it did not pass. At this point John Tuckwiller offered to head up a committee to look into the proposal of buying these lots for Tansi green space use.
Tony continued, now we are finished with our New and Old Business and we are now in the Open Discussion from the membership. If you would, please state your name so we can have it on the record. The floor is now open to everyone.
Open Discussion from Members;
- Deb Mixon asked that we get new gravel in the driveway next to the pool
- Mr Minor asked that our community present a petition to fix Eddings Point boat landing to the county
Election of the P.O.A. Board members;
Tony stated that we have 4 seats rotating off the board, Charlene Wentworth, Randy Eblen, Deena Sessions and Keith Harris.
From Christie Smith, besides Charlene will any of the board members coming off consider running again? Tony asked everyone they agreed to run again.
Nominations are Randy Eblen, Deena Sessions and Keith Harris, Pinky Harriott and John Tuckwiller. There was a motion from the floor to close the nominations; the motion was 2nd and a unanimous vote was taken.
The vote elected the following people onto the Tansi Village POA, BOD; Randy Eblen, Deena Sessions, Keith Harris and Pink Harriott.
Adjourn:
The motion to adjourn the regular meeting was made at 10:16am by Russ Mixon and Rick Pinneston 2nd the motion to adjourn and a unanimous vote was taken.
Respectfully submitted,
Randy Eblen
Recording Secretary